Apply to Graduate

Degree Petition Instructions

On-line Application for Graduation Instructions

CLICK HERE FOR A PDF VERSION OF THESE INSTRUCTIONS


Step 1. Due Dates for the On-Line Application for Graduation

  • On-line Applications for Graduation are due the semester BEFORE you plan to graduate. (Ex. if you are graduating in Fall 2016, your on-line degree application is due in Summer 2016.)
  • A different on-line application for graduation is due for every semester that you attempt to graduate. If you do not graduate when planned, you must fill out another on-line application for graduation.
  • On-line Application for Graduation due dates are:
    • Spring 2018 Graduation September 4 - January 12, 2018
    • Summer 2018 Graduation: January 22 - May 18, 2018 (subject to change)
    • Summer 2018 Graduation and Walk in Spring Graduation: January 22 - March 15, 2018 (subject to change)

Step 2. Request to Graduate by using the On-line Application for Graduation

  • Go to www.buzzport.gatech.edu.
  • Select Registration - OSCAR.
  • Select Student Services & Financial Aid, then Student Records and then Apply to Graduate.
  • If you are asked to Select the Current Term, then select the current semester in the drop down box. Press Continue.
  • You will now be on the Curriculum Selection screen. If your curriculum or minor are not correct, STOP IMMEDIATELY. Your major and minor (if applicable) must be correctly declared before you can apply to graduate.
    • Major: If your primary or secondary majors are not correct, then you must fill out a change of major form to correct it.
    • Minor: If your minor is not declared, is not correct or if you are no longer pursuing a minor, you must fill out a change of minor form to correct it.
  • Select the radio button for the program that you are graduating from. Press Continue. NOTE: Students who have two majors can only select one major at a time; you will need to complete this entire process for both majors.
  • On the next screen, select the graduation term in the drop down box. Press Continue.
  • On the Diploma Name Selection screen, select if you will be using your current name or a different name to appear on your diploma. Press Continue. NOTE: The registrar's office will review all requests to change names on the diploma.
  • The next screen will ask you to confirm your name. Press Continue.
  • On the Diploma Mailing Address Selection screen, select the address where you want to send your diploma. Press Continue. NOTE: Diplomas are mailed approximately 8 weeks after graduation so plan accordingly.
  • On the Graduation Application Summary screen, review all of your information carefully. When you are okay with the information on the screen click Submit Request.
  • On the next screen, click on the link at the bottom of the page. This will redirect you to Georgia Tech's Exit Survey. Fill out the survey.
  • Other Important Information
    • Changing your Graduation Term - If you need to change your graduation term, send your advisor an e-mail asking that your on-line application for degree be changed to inactive for the term. This must be done before drop day of the semester you petitioned to graduate, but the sooner the better. A new application for graduation must be submitted for your new graduation term during the proper date window.
    • The 36 Hour Rule - A student's last 36 hours must be taken in residence at Georgia Tech. Students who plan to take a class at another university within the last 36 hours must Petition the Faculty to ask for a waiver to this rule PRIOR to taking the class.
    • The 10 Year Rule - Course work over 10 years old will not be used toward a BS degree. Students with course work more than 10 years old must Petition the Faculty to use the old coursework.

Step 3. Verify that Your On-line Application for Graduation was Correctly Submitted

  • Go to www.buzzport.gatech.edu.
  • Select Registration - OSCAR.
  • Select Student Services & Financial Aid, then Student Records and then View Application to Graduate.
  • If it asks you to select a semester, please select the semester that you are planning to graduate.
  • If you correctly submitted the On-line Application to Graduate you will see it on that screen. If it says that No active graduation application exists then your application to graduate was not submitted.

 

Step 4. Minor and Certificates Forms Must be Submitted (if applicable)

  • If the minor requirements are not listed in degreeworks, then students who are earning a minor must submit a signed minor program of study form to the registrar's office to receive their minor.  PLEASE NOTE THAT MOST MINORS ARE AVAILABLE IN DEGREEWORKS AS OF FALL 2016 SO THIS WILL NOT BE REQUIRED FOR MOST STUDENTS. Minors are noted on your transcript, but they are not on your diploma. The minor program of study form requires a signature by the department offering the minor and your academic advisor's signature BEFORE you turn it into the registrar's office.  This form is different than the minor declaration form.
  • Certificates - Certificate forms are not turned in with the degree petitions. They are turned in directly to the department offering the certificate. You must ask the department offering the certificate for their form.  Certificates do not show up on your diploma or transcript.

Step 5. Review Your DegreeWorks Audit

  • All students must review their DegreeWorks audit. DegreeWorks is the system that is used to verify you are eligible to graduate. It is completely your responsibility to verify your DegreeWorks audit is correct and all of the requirements are met.
  • Log into DegreeWorks. The login is in the yellow bar on the right side of the screen under Buzz.
  • After you log on, you will see your degree audit.
  • If you have any questions about your DegreeWorks audit, then contact your academic advisor.
  • All technical electives must be approved by your academic advisor even if they fill in on DegreeWorks. Technical electives cannot duplicate any of your other classes required for the BSME degree.

 

Step 6. Tracking Your Graduation Status on OSCAR

  • Degree Certification will conduct 2 audits of your application. Below is a breakdown of the timing of the audits:
    • First Audit – This audit begins after Phase II closes and is completed mid-semester.  NOTE: if after First Audit, there are deficiencies on your status that cannot be resolved with final grades (such as LOW GPA, PENDING TRANSFER CREDIT and REGISTRAR ADMINISTRATIVE DEFICIENCY), then you will be inactivated as a degree candidate.  You will then be required to reapply for graduation for the next semester.
    • Second (Final) Audit - The final audit occurs on the Tuesday following Commencement, after all of the semester grades are available.
  • Inactivation Date – The inactivation date is when all students who have not cleared up their deficiencies excluding the ones listed above will be changed to inactive automatically.  This occurs approximately one month before Commencement.
  • To view your graduation status, login to DegreeWorks. Near the top of your audit, under a section titled Student View, you will see a field Graduation Status. The text that appears in that field is your current degree status.

Step 7. GPA Requirements to Graduate

  • Overall GPA: Your truncated overall GPA must be 2.00 or greater (no rounding up) to graduate.
  • Major GPA: Your truncated major GPA must be 2.00 or greater (no rounding up). If you repeat any classes used in your major GPA, only the latest grade will be used in the calculation. A Major GPA calculator can be found here.
  • When GPAs are Evaluated: Your Major and Overall GPAs will be verified AFTER final grades are posted during your last semester. If you do not have the required 2.0, you will not be able to graduate until both your overall GPA and your major GPA is a 2.00 or above.

 

Step 8. Graduation Honors

  • Honors on your diploma will be based on your final grades, but honors at graduation will be based on your grades as of the semester prior to graduation.
  • In order to be eligible for honors, you must earn 60 credit hours at Georgia Tech. If you do not have 60 credit hours you will not be eligible for any honors, regardless of your GPA.
  • Click here for the honors levels and GPA requirements for each level.

 

Step 9. Graduation Information

 

Important Information about Summer Commencement

  • There is no longer a commencement ceremony in the summer semester. 
  • Summer degree candidates are invited to participate in the fall semester commencement ceremony.  All summer graduates wishing to participate in the fall ceremony must submit an RSVP during fall semester to receive guest tickets and participate in the ceremony.
  • Undergraduates who have two or fewer classes remaining to complete degree requirements after the spring term may ask to participate in the spring ceremony.  These students are required to re-apply during a special window in March and must meet all of the requirements outlined by the registrar's office.
  • Important information about the details are outlined on Georgia Tech's commencement website.